We ask patrons to please store all personal items that are not permitted in the reading room in a locker located on the ground floor. If an empty locker is not available, then items may be brought to the reading room and stored at the registration desk. This policy has been implemented to assure the security of your personal belongings as well as the security of our collection. Patrons may bring a bag upstairs to unpack needed items, provided the bag is returned to the lockers. Any personal materials brought to and taken from the reading room may be examined by the staff.
No library materials may be taken from the reading room. Use only pencils when taking notes. Pencils are available at the registration desk. Fill out a separate call slip for each item requested. Deposit call slips (maximum of five at a time) at the registration desk. Call slips will be checked before a researchers leaves to ensure that all materials have been returned.
Only one folder may be examined at a time. Maintaining the exact order of material in a folder and folders within a box is important. Do not remove loose manuscripts from folders or alter the arrangements of items. No personal loose paper is allowed on the table when viewing a manuscript. Handle all manuscripts with care. Return all manuscripts to the registration desk. Photocopies must be made by staff.
Newspapers cannot be photocopied.
Staff must copy:
Up to 40 copies will be provided at no charge to researchers in the Reading Room. If the number of photocopy exposures exceeds 40, a $20.00 fee will be charged.
Limited photocopying is available for some materials and is done only by the staff as time permits. For reasons of extreme fragility or rarity, not all materials can be photocopied. Whether or not it is feasible to copy particular documents will be determined by the librarian.
Permission applies only for personal use and not for publication. The library reserves the right to deny permission based on the conditions of the materials, donor or copyright restrictions, or failure to comply with library policies. Guidelines for camera use may be found on the permission form.
No materials from the society's collection may be reproduced in any form for public or commercial use without the society's written permission.
Before you leave the reading room
The researcher is responsible for returning all materials to the registration desk before departure. Theft or mutilation of library materials will be prosecuted to the fullest extent of the law.
Requests for materials or photocopies must be made by 4:40 p.m. All materials must be returned to the registration desk by 4:50 p.m. The building closes at 5:00 p.m. Please note that a limited number of materials may be placed on reserve for use the following day.